Two of the more popular tools are PowerShrink and FILEminimizer. One last thing: There are a lot of tools you can use to reduce the size of PowerPoint and Office files. When you’ve finished creating your presentation, take one last look at the master view and make sure you haven’t copied an unnecessary master. To avoid this and keep your file size down, always right-click the slide you want to copy and paste by clicking Use Destination Theme. When copying a slide from one presentation to another, it’s easy to accidentally include the slide master from the source presentation. To keep your file size as small as possible, use a separate editing tool and insert the finished images into your presentation. PowerPoint creates two image files – one for the original, and one for the edited version – which increases file size. Try to avoid using PowerPoint picture tools to edit your graphics and images.
To make sure others can open your PowerPoint file hassle-free, aim for a presentation size of 5MB or less.
Don’t forget to save your presentation again. Go to Advanced and under Image Size and Quality, check the Discard editing data box. Here’s another way to reduce the size of a presentation. If the presentation is going to be printed, 220ppi is your best option. Click OK to close the window.Ĭheck Delete cropped areas of pictures and choose 150ppi or 96 ppi. This will apply your compression settings to all images in the presentation. Go to Picture Tools/Format > Compress Pictures, and uncheck the box for Apply only to this picture. To do this in PowerPoint 2007 or later, open the presentation and click on the first picture. PowerPoint has an integrated function for compressing images in a presentation. An easy fix is to delete all irrelevant slides and content. Presentations that have been updated by many different people often have several outdated slides containing pictures and videos, upping the file size considerably.
Remove Unused Slides, Pictures, and Videos You can avoid this hassle by following our simple tips to reduce the size of your PowerPoint files.ġ.
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Next thing you know, your inbox is full and your computer freezes as you try to open the 100+MB attachment. Your overseas colleague sends you an email with the updated presentation.
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